Microsoft OneDrive is a great way to back up and sync your documents, photos and other files across your PCs and mobile devices.
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I’m worried about file sensitivity, and I would like to be able to control my OneDrive files as well. To solve this issue, I can use the Personal Vault feature which will allow me to store copies of my files on a local device or in my personal cloud storage.
OneDrive Vault makes it easy to protect your files and folders. Plus, as you add specific OneDrive folders or files to the vault, you add an additional layer of authentication required to access content in those folders.
The Vault by Microsoft makes it easy for you to securely store all your important documents. You can find the most popular vault security options on the left-hand side of the vault, and decide which of them is best for you. You will remain visible, but not accessible, until you need to access your files in a limited timeframe. After that, the vault will lock again after a certain period of time.
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Everyone is required to register on the website.
To get the most out of the Personal Vault, you need to have either a Microsoft 365 Family or Personal subscription. With one of these plans, you can add as many files to your personal vault as space allows. You cannot create the Personal Vault with a free Microsoft account or a OneDrive for Business account, but it works just the same in Windows 10 and 11.
Secure your sensitive OneDrive files with a Personal Vault
- Protect your Microsoft account and OneDrive access
Before you activate the Personal Vault, make sure to protect your Microsoft account as well as OneDrive access with a multi-factor authentication method. For this, you can use an authenticator app like the Microsoft Authenticator that sends a notification to you when you need to unlock it.
Microsoft screens sign-in requests on your behalf. Sign up using your Microsoft account or Microsoft Outlook settings to get a quick approval.
Turn the Personal Vault on to organize all your content keywords.
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To increase your security and keep personal information, multi-factor authentication is highly recommended. Check out our guide to enable 2FA to step up your security.
- Right-click the OneDrive System Tray icon and select “View online”
The first step of using a Microsoft OneDrive is to sign in with your Microsoft account. To authenticate this access, use the multi-factor authentication option on your account. In order to continue, our next guide will ask you to approve the login through the app.
My separate files section of my personal vault.
Prepare for easier file management with your Personal Vault.
FreshApple screenshot by Lance Whitney/ZDNET
- Move the files you want to protect
Now that you know what to protect in the Personal Vault, click the Move from heading at the top of the screen. Consider which files contain your most private or confidential information, including financial and personal ID numbers.
You’ll find some “Move Items” in the left sidebar of your OneDrive. Just click these and choose which folders you want to preserve. Then click “Close Explorer.” Keep the Explorer window open, because you’ll need to select the files you want from there.
Moving items to personal vault
You can select folders and files to move to your Personal Vault.
. . . .
When OneDrive syncs folders and files to your local storage, it doesn’t sync them all the time. You must wait for the folders and files to sync first before they’re accessible on your device.
Once you make your selections, the folders and files should appear in the Personal Vault. CloseOneDrive online site and wait for the selected files to sync to your local OneDrive storage.
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All of your personal vaults are neatly arranged in alphabetical order.
Check out the files and folders that were moved to your Personal Vault.
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Set the amount of time the Personal Vault will wait to automatically lock
After activating your Personal Vault, it’s important to tweak one setting. Right-click the OneDrive System Tray icon and select Settings. Select the Account tab and click the dropdown menu for Personal Vault. Here, you’ll find that you can choose a duration time for when it automatically locks after unlocking it. I set mine for 20 minutes but maybe you want to set yours for longer than that. Click OK.
The Personal Vault content is refreshed every 15 minutes.
Set your password to automatically change every 30 days, as well as lock it when you’re not using it for a certain amount of time.
Lance Whitney/ZDNET
To access files in your Personal Vault, click Unlock Personal Vault
If you need to access certain files in your Personal Vault, click the OneDrive System Tray icon and select Unlock Personal Vault.
With your personal vault, you have ultimate control over what data to store and share with the public. You have the option to unlock your personal vault whenever you choose.
Your Personal Vault is only accessible to you and your approved assistants. You’ll also have the option in your account settings to toggle $5/month charge from being charged on inactive accounts.
Screenshot submitted by Lance Whitney/ZDNet
- Verify your access
The Personal Vault prompts you to configure some settings the first time you use it, so be sure to confirm your authentication methods.
- After that, it’s simple: The Personal Vault asks for access confirmation only one time and stores your information securely where you need it to shine.
The sign in request process is simple and quick. The process begins with the person making the sign in request gathering their data, then submitting it to our support team who will review the credentials for a possible match.
Confirm the authentication to unlock your own personal vault and ensure that our team respected your privacy.
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While two-factor authentication is a good idea and several people should definitely use it, it’s not enough.
Use a Personal Vault to lock your personal folder by adding passwords to folders, folders only you can access, and all shared folders.
OneDrive now comes with a feature called the Personal Vault where you can set file and folder permissions. After securing your vault, wait for it to automatically close or click on File Explorer > OneDrive.
Your Personal Vault is conveniently tucked away in the top right of your account page. You’ll be able to better manage your data and personal information while benefiting from account options we offer.
Protect your personal documents in a secure vault.
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- Move folders and files out of Personal Vault that no longer need extra security
Moving folders out of the Personal Vault is possible. You can do it by going to your online OneDrive storage, opening the folder in question, and choosing Move from at the top. From there you will see an option for moving to something else buried inside OneDrive that’s stockier and much more versatile.
