Microsoft Office 365 and other cloud-based solutions require data backup best practices to function effectively. Learn how to set up best practices here.
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Microsoft Office 365 and other cloud-based SaaS applications are a key component of many business operations. They allow teams to share documents among multiple devices—and work together in real time–while also have the benefit of storing data easily on private or public clouds. But because Microsoft doesn’t guarantee that it will rebuild your data if lost, it is still vulnerable to attacks from SaaS applications like Office 365 this year. There’s no protection against accidental deletion, intentional deletion, or even criminal deletion, regardless of whether you’re using Office 365 or not.
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To minimize the risk of data loss, it’s important to implement some backup and data protection strategies when using SaaS applications. Below are some helpful best practices for cloud-based SaaS users. While this may seem costly for mature operations, it can pay off if you ever face damage from cyberattacks or other losses of your valuable company data.
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Why traditional on-premises backups are not enough
Cloud storage, including Amazon Web Services, comes equipped with the appropriate safety measures, ensuring that you can backup and store your files.
It’s important to have a strategy for the worst-case scenario.
Many people use traditional on-premises backups, but they just don’t provide the same level of data protection they used to.
Organizations might be tempted to take the traditional approach of backing up their data on-premises, but this doesn’t meet today’s data security needs. This can lead to increased complexity and costs as data volumes quickly outgrow on-prem storage capabilities.
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Challenges and benefits of cloud migration
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In the case of multicloud deployments, complexity is often worth the benefits–even in uncertain times.
For these reasons, an on-prem solution may be more costly and time-consuming than organizations think. Not to mention the risk of data loss due to cyberattacks.
Companies with on-prem storage often don’t have a backup plan in place if something happens to the primary data. What’s worse is that once your data is gone, it’s difficult to get back. Cloud storage and other complementary solutions, like Veeam, can do the job of restoring lost data if there are any problems with it.
Cloud environments offer support for the storage and backup best practices that are generally recommended by experts.
Compared to on-prem backup solutions, cloud storage is a more flexible and cost-effective option for SaaS users. It’s also less expensive than an on-premises solution, requiring less time and resources to manage since the cloud vendor handles maintenance and configuration.
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Taking precautionary measures with cloud backups can help mitigate the impact of data breaches and ransomware attacks. With these four cloud-based best practices, you’ll be well on the way to safeguarding your data:
Testing for recovery
What if you could identify errors in your data recovery process before an attack even occurs? To do this, make sure that your data is backed up to the cloud. This way, when something happens, you can simply test the recovery process first before having to actually use it. Utilizing the benefits of the cloud proves to be helpful for businesses as they are able to access their data from anywhere at any time. This way, businesses are prepared and can easily address any complications that might arise.
The object’s state remains the same even when it is modified.
Cloud providers often offer immutability storage, which prevents anyone – even a systems administrator – from changing, tampering with or deleting data for a set period of time. This is crucial to keeping files safe from corruption. If leveraging object-level immutability, it’s possible to prevent ransomware attacks when there is an attempted hold on data as an additional layer of protection for organizations that are using a cloud back-up.
You need to diversify your backup and storage environments for the best redundancy.
With a cloud backup or multicloud approach, organizations can diversify their backups and store their data in different environments. This is a more advantageous strategy than storing all data in one location, as it helps companies avoid the risk of losing everything during a single-system attack.
A 3-2-1 backup plan is the smartest approach by far to maintaining cloud security. This strategy allows companies to keep three copies of their data — two on different media formats and one offsite — which prevents hackers from accessing all the storage locations, but also allows companies to still function if an attack occurs, minimizing downtime.
Studies show that backups are one of the most neglected areas of IT security. A lot of companies neglect their backup strategy, but doing so can lead to devastating consequences.
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Businesses can’t afford to ignore security threats anymore. With Office 365 and other cloud-based services becoming more integrated into business operations, data that is stored in these platforms without appropriate backups is at risk of being exposed. We recommend protecting your data assets with the right tools, training, and cloud storage and backup strategies in order to protect against security issues before it’s too long.
